Human Resources and Corporate Services Clerk - Student (202427)
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Job Posting: 202426
Closing Date: April 5, 2024
Reporting to the Director of Human Resources, the Human Resources (HR) & Corporate Services Clerk, is responsible for digitizing job descriptions and job evaluation documents to ensure Compensation files are up to date and complete, and archiving HR and Payroll hard-copy files in accordance with the Town’s record retention guidelines. Other duties will include providing administrative support to the HR Division and other Divisions within the Corporate Services Department as needed.
The ideal candidate is a student seeking a career in Human Resources. In addition to the job duties below, the successful candidate will be provided learning opportunities in other functional areas and business activities within HR.
Accountabilities:
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Comply with corporate and departmental policies and procedures.
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Ensure a high degree of service for both internal and external customers in accordance with Town standards.
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Scan paper copies of existing job descriptions and job evaluation records and organize in electronic files ensuring that documents are filed in an easy-to locate fashion.
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Obtain a copy of any missing documents by contacting department leaders or job evaluation consultant to ensure Town’s Compensation file is complete.
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Track completed files against list of all existing Town positions.
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Work with Payroll and HR staff to identify files that need to be archived. Prepare files for archiving in accordance with the Town’s record retention and off-site storage process.
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Assist with the relocation of HR paper files from the Clerks Department to the Corporate Services Department.
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Provide support to other functions within HR (e.g. Recruitment and Selection, Health and Safety, Training and Development, etc.).
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Provide administrative support to other divisions within Corporate Services as assigned.
Qualifications:
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One year of post-secondary education (College or University) in Human Resources or Business Administration.
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Six (6) months to one (1) year of office experience.
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Comfortable working in an office environment and operating office equipment
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Position is ideally suited to a student seeking a career in HR.
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Knowledge of MS Office Suite, One Drive, SharePoint, Outlook, etc.
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Familiar with Job Evaluation concepts.
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Familiar with legislation that governs the workplace (e.g. ESA 2000, OHSA, Human Rights Act, Pay Equity Act, etc.).
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Able to maintain confidentiality and work within a professional environment.
Compensation:
The salary for this position (35 hours per week) is $18.20 per hour. This summer student position is from approximately May to August.
Location:
Due to the nature of this position, it will require the successful candidate to work onsite at Town Hall.
Application:
Qualified candidates may submit a detailed cover letter and resume as a single document, sent in confidence to the Town by 4:30 p.m., April 12, 2024. Please quote Posting 202427 on your cover letter.
Submit a job application
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Transportation Planning Technologist (202426)
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Job Posting: 202426
Closing Date: April 5, 2024
Reporting to the Director of Transportation, this position is responsible for providing transportation expertise in transportation related projects, development review, technical design review, active transportation implementation and guide development growth to be accommodated to the Town’s Road network. This position maintains current programs and the development of new initiatives related to the transportation planning within the Town. Departmental representative at several external and Council committees related to major transportation projects by the Ministry of Transportation, Halton Region, Metrolinx, neighboring municipalities and various stakeholders. Advances the municipality in areas of Active Transportation, Complete Streets, and Transportation Demand Management to provide a well-balanced multimodal transportation network. This position will provide transportation planning services, traffic modelling and project management support, and will assist other Town divisions as required.
Accountabilities:
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Review Planning Act applications including Official Plan Amendments, Zoning By-law Amendments, Draft Plan of Subdivision, Site Plan Applications and Committee of Adjustments to compile transportation related comments which are sent back to the applicants
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Prepare terms of reference and study designs for transportation planning studies, transportation impact studies, secondary plans, and environmental assessment projects
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Managing and commenting on major internal and external transportation planning initiatives
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Provide project management for Town initiated transportation planning studies including Transportation Master Plan, Active Transportation Master Plan, Feasibility Studies, Municipal Class Environmental Assessments for road projects and inhouse transportation related studies
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Review and comment on Secondary Plans, Transportation Studies and the Town capital program related to long-term transportation impacts, active transportation, complete streets, and multi-modal needs
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Act as the department representative on internal and external committees, such as the Active Transportation Advisory Committee, Bike It Committee, Halton Active and Sustainable School Transportation Committee and the Active Easy Alliance Committee
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Undertake or oversee independent research into emerging transportation planning trends and recommend changes to guidelines, standards, and procedures
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Develop and maintain tabular and spatial planning information databases to support short/long term transportation planning and provide value-added information to other departments
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Coordinate, monitor and address issues on Town transportation planning matters affecting Town departments, Regional and Provincial agencies, private industries, local stakeholders, and the public.
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Coordinate and provide advice to senior staff, developers, and the public regarding transportation planning matters
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Provide responses to transportation planning related inquiries from the public, development industry, various levels of government, internal staff, applicants, and elected officials
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Develop collaborative partnerships with Indigenous communities, agencies, utilities, adjacent municipalities, residents, property owners, consultants, engineers, developers, and contractors on matters relating to the Transportation division
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Lead, coordinate and/or support infrastructure-related and promotional-related initiatives on active transportation such as research best practices, coordinate data collection, identify infrastructure needs, engage with stakeholders and public, oversee design and implementation, deliver outreach programs/materials/events (e.g., School Travel Planning, Bike to School Week, etc.).
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Update and maintain the Towns active transportation network through ensuring that ArcGIS (Sidewalks, Pathways, Bike Lanes, Multi-Use Paths, etc.) is updated regularly
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Appear before the Ontario Land Tribunal (OLT), when required, to provide expert evidence on the Town’s behalf as it relates to transportation matters
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Participate in pre-consultation and/or site meetings prior to the submission of development applications
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Review and explore external funding opportunities to support in-town active transportation projects
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Provide technical advice related to developing and updating the Town’s Development Charges By-law
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Prepare technical reports, memos and responses to Council, Senior Management, external agencies and public
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Meet with community and special interest groups in a collaborative, results oriented manner
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Provide the highest standard of customer service for both internal and external customers of the department
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Organize and manage specific focus groups on transportation matters and chair meetings to successful outcomes
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Assist the Director of Transportation in representing the Transportation Division in Public Open Houses and Stakeholder meetings to provide technical information associated with Transportation Planning
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Perform other transportation related duties as assigned.
Qualifications:
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3-year Diploma Program in Transportation Engineering Technology or the equivalent education and experience
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5 years of experience in the transportation planning environment, which includes 2 years credit applicable to obtaining a C.E.T. designation
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Registered Certified Engineering Technologist (C.E.T.) with O.A.C.E.T.T. in good standing or ability to obtain designation within one (1) year
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Providing evidence at the Ontario Land Tribunal (OLT)
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Proficiency in the use of computer software including Microsoft Office Suite (Excel, PowerPoint, Outlook, and Word), ArcGIS and Bluebeam.
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Dealing with members of the public, business owners, consultants, and contractors in potentially contentious situations
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Exposure to traffic and seasonal weather conditions
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Lifting of equipment up to forty (40) pounds.
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Valid Ontario Class G driver’s license and access to a reliable vehicle for business purposes.
Compensation:
The salary for this position (35 hours per week) is $76,934 to 91,589 per annum. This position is required to attend evening resident meetings, public information sessions and community group meetings.
Location:
This position allows a blend of working onsite and remotely based on the needs of the business, in accordance with the Town’s Work from Home Policy, and as subject to change.
Application:
Qualified candidates may submit a detailed cover letter and resume as a single document, sent in confidence to the Town by 4:30 p.m., April 5, 2024. Please quote Posting No. 202426 on your cover letter.
Submit a job application
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Part Time Sales & Service Coordinator (202425)
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Job Posting: 202425
Closing Date: April 5, 2024
This Sales and Service position promotes the benefits of recreation and helps customers select the best recreation opportunity for their needs. Sales and Service staff project a professional and positive image of the team, department, and Corporation. Main area of responsibility is fulfilling the responsibilities of Full Time Sales and Service Coordinators during absences and periods of high-volume workload. This position is also a member of the Global Administrator team responsible for the optimal configuration, functionality and use of Recreation and Parks’ business management software.
Accountabilities:
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In collaboration with facility schedulers, assume lead role in facilitating, negotiating, and monitoring assigned Town facility rentals to maximize facility usage and revenue generation
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Advise renters on booking procedures and Town rental terms including required liability insurance and licensing
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Assume lead role in facilitating, negotiating, and monitoring program registration, maximizing program revenues and ensuring optimal community access to registration services
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Advise customers on Town registration policies and procedures
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Inform families with special needs, health conditions or financial challenges about supports available for securing equal access to recreational programs
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Respond to inquiries from the public, staff, and community groups in a positive, timely and proactive manner
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Responsible for accounting procedures including end of day cash reconciliation, bank deposits, and managing accounts receivable.
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In collaboration with the Global Administration team, maximize the functionality, use, and quality control of the Recreation Xplor business management software
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Perform other job-related functions as required
Qualifications:
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Two-year college diploma in Business Management, Administration or equivalent
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Minimum three years of progressive customer service experience, preferably in a municipal setting.
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Advanced proficiency in Microsoft Office 365 and a recreation business software, preferably Recreation Xplor.
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Proficient in cash handling, account reconciliation and accounting best practices.
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Knowledge of indoor and outdoor facility operations preferred.
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Understanding of best practices and related legislative requirements of facility allocation policies, parks by-laws, health standards, and liability insurance as they relate to the recreation sector
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Strong public relations, communication, problem-solving and inter-personal skills
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Demonstrated quality customer service skills with ability to deal with occasional upset customers.
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Ability to multi-task and set priorities in a fast-paced environment with numerous interruptions
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Ability to work both independently and collaboratively as part of a close-knit team
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Demonstrates a strict attention to detail
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Practices a high level of confidentiality
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Valid Ontario Driver’s License (Class G) and access to personal vehicle for Town business (mileage provided)
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Current Standard First Aid and CPR certification an asset
Compensation:
The rate for this position is $33.70 to $40.12 per hour.
Availability:
Candidates must be available Monday to Friday, 8:30 am to 4:30 pm. Occasional evening and weekend work may be required. This position will be provided with an annual working schedule.
Application:
Qualified candidates may submit a detailed cover letter and resume in confidence to the Town by 4:30 p.m., April 5, 2024. Please quote Posting 202425 on your cover letter.
Submit a job application
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Manager, Facility Capital Projects (202424)
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Job Posting: 202424
Closing Date: April 2, 2024
Under the supervision of the Director of Facilities, this position is responsible for the delivery of major facility capital projects from design through construction and initial operation. The scope of work includes project management of the capital program for key departmental projects and assets. Working with a diverse team across the Corporation, this position will create and administer a capital development program to deliver major projects and facilities for the municipality.
Accountabilities:
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Complete major facility development projects from design through construction and commissioning, on time and within budget.
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Lead the process for the procurement of design, architectural, tendering, facility construction, facility fixtures/equipment and commissioning services.
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Assume lead role in proposals/contracts and study procurement and make recommendations for awards. Monitor and evaluate all project contracts to achieve the best value.
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On-site project management related to capital development including contracts, inspections, change orders, progress payments, substantial performance, and security releases.
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Supervise, support, and provide guidance to the Supervisor, Special Projects on both major capital and maintenance, repair, and replacement projects.
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Develop and recommend short- and long-term financial forecasts for capital asset renewal and/or infrastructure masterplan development in collaboration with the Director.
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Procure or prepare, review, and oversee facility structural, condition and accessibility audits to ensure compliance and safety.
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Prepare, monitor, and authorize expenditures of project capital budgets.
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Provide leadership, expertise, and support to cross-departmental teams to implement the major facility capital projects portfolio, and interpret Provincial and Federal standards, and industry best practices.
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Use of project management best practices in accordance with principles of the PMI (Project Management Institute)
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Consult and collaborate with appropriate levels of government, agencies, and organizations to ensure compliance with applicable legislation and/or regulatory permits.
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Work effectively with other Municipal Departments, Members of Council, community organizations and agencies, and other levels of government to ensure a coordinated and professional approach to development.
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Liaise, coordinate, and collaborate with cross-departmental staff on program, construction, and facility management issues.
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Prepare and present reports to the Director, Senior Management and Council on matters concerning facility design, redevelopment, and construction.
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Author and sign detailed reports to Council on all matters related to major capital asset development, maintenance, repair and replacement projects; attend Committees, Council and hearings as required to represent and defend the Corporation's position.
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Research and oversee grant funding requirements for capital projects. Comply with corporate and departmental policies and procedures.
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Provide the highest standard of customer service for both internal and external customers of the Department, in compliance with Town standards.
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Assume the role as Acting Director of Facilities when required during absences.
Qualifications:
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Post Secondary education in Facility or Construction Management, Engineering, Architecture or equivalent in a related field with progressively responsible experience in capital construction and/or facility development at a supervisory level. A combination of education & experience may be considered.
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8 years of related experience preferably in a Municipal environment, and 4 years supervising people or function.
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Project Management Professional certification (PMP) or working towards completion.
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Thorough knowledge and understanding of facility infrastructure, facility operations, facility construction and commissioning. Proven project management and contract administration in designing and constructing complex projects.
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Expert knowledge in the principles and application of project management concepts and practices for major capital projects from design through construction and commissioning including charters, schedules, and risk assessments.
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Expert knowledge of design and construction administration including file management, requests for proposals, tendering, contracts, inspections, change orders and progress payments.
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Knowledge of recreation facility management concepts, standards and best practices including but not limited to, energy conservation, LEED building standards, asset management and recreation programming trends.
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Thorough knowledge of building infrastructure and related maintenance and conservation.
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Thorough and comprehensive knowledge of municipal facility operations.
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Intermediate level ability for Microsoft Office Suite including MS Project. Basic understanding of AutoCAD and recreation, corporate financial, asset management programs.
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Valid Ontario Driver's License (*Class G), and access to personal vehicle for Town business.
Compensation:
The salary for this non-union position (35 hours per week) is paid at Grade 14 of the Corporate Salary Grid and ranges from $115,617 to $137,639 per annum. This position will involve occasional evening or weekend work, as necessary.
Location:
While the option to partially work from home is available the expectation is that this position is in the office (Town Hall) or on-site at Town Facilities primarily.
Application:
Qualified candidates may submit a detailed cover letter and resume as a single document, sent in confidence to the Town by 4:30 p.m., Tuesday April 2, 2024. Please quote Posting 202424 on your cover letter.
Submit a job application
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Investment Attraction Coordinator – 1 Year Contract (202423)
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Job Posting: 202423
Closing Date: March 28, 2024
Reporting to the Manager of Investment Attraction, the Investment Attraction Coordinator will focus on investment attraction activities in the Town’s target sectors, with the goal of attracting non-residential investments to Halton Hills. The coordinator will support implementation of the Investment Attraction division’s work plan, as it relates to Foreign Direct Investment (FDI), and associated Business Concierge Program, research and analysis, investment lead engagement and servicing, strategic planning and analysis, responding to inquiries, and developing and updating marketing collateral and tools. This position will contribute to advancing the Town’s investment attraction goals by positioning Halton Hills as the best place to invest, grow, live, and play.
Accountabilities:
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Support the implementation of the Foreign Direct Investment (FDI) workplan to attract non-residential investments in the Town’s target sectors and target markets.
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Support and assist with implementation of the Business Concierge Program to streamline the attraction and review of major non-residential investments, and associated local jobs, assessment and tax revenue.
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Actively identify, engage and assist with the servicing of non-residential investment leads by providing potential investors with customized assistance.
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Update and develop investment attraction marketing materials and tools, as well as support other investment attraction activities with the goal of enhancing internal staff capacity.
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Complete strategic research, analysis and prepare actionable summaries of market, investment, industry and state of economy reports and statistics.
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Manage and update the Investment Lead and Tracking Database,
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Assist in establishing and maintaining effective relationships with key stakeholders in the regional Foreign Investment Attraction (FDI) network, including with Toronto Global, Ontario Manufacturing Communities Alliance, Invest Ontario, Invest in Canada, Halton Region, provincial and federal ministries, and industry associations.
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Respond to investment inquiries and follow-up with clients.
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Perform other tasks as required, including the coordination of meeting and travel itineraries, preparing presentations, taking minutes, preparing in-market/trade mission meeting schedules and coordinating logistics.
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Coordinate events, webinars and other marketing related activities.
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Comply with corporate and departmental policies and procedures.
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Ensure a high degree of service for both internal and external customers in accordance with Town standards.
Qualifications:
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Post secondary education (degree or diploma) in Economic Development, Economics, International Relations, Business Administration, Commerce, Land Use Planning, Marketing or other related fields, or working towards completion.
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1-2 years of experience in one or more of the above fields.
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Analytical and research skills, and ability to create and manage databases.
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Awareness of investment attraction, lead generation and/or trade delegation best practices.
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Knowledge of the business, industry and economic environment in the Halton Hills and Greater Toronto Area.
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General knowledge of Ontario planning legislation is considered an asset.
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Knowledge or experience in European business environments.
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Language proficiency or fluency in German and/or Dutch is considered an asset.
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Proficiency with Microsoft Office (Excel, Word, PowerPoint) and previous experience using Customer Relationship Management (CRM) software.
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Ability to work in a fast-paced environment, multi-task and manage a large volume of work with a high degree of independence.
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Collaborative, self-starter, organized, responsible, data driven, creative and open to learning and receiving constructive feedback.
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Ability to manage time effectively, prioritize and adapt to change.
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Excellent attention to detail.
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Ability to initiate, maintain and foster relationships with individuals, businesses, agencies and organizations, and all levels of government.
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Positive, solutions-oriented and customer service-focused attitude and mindset.
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Strong interpersonal, written and oral communication skills.
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Effective presentation skills.
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Commitment to maintaining confidentiality.
Compensation:
The hourly wage for this position is $37.57 for 35 hours/week.
Location:
This position allows a blend of working onsite and remotely based on the needs of the business, in accordance with the Town’s Work from Home Policy, and as subject to change.
Application:
Qualified candidates may submit a detailed cover letter and resume in confidence to the Town by 4:30 p.m., by March 28, 2024. Please quote Posting No. 202423 on your cover letter.
Submit a job application
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Asset Management Data Analyst (202422)
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Job Posting: 202422
Closing Date: April 2, 2024
Reporting to the Director, Climate Change and Asset Management, the key responsibilities of this position include leading implementation and operationalization of the Asset Management Information System (AMIS) across all departments; and providing assistance to service areas in utilizing the AMIS software and ensuring high data quality standards to improve operational efficiencies. The Asset Management Data Analyst will enable implementation of the Data Governance Strategy by working across departments to collect, store and analyze data to prepare reports and performance measures for municipal operations. This position will also manage external consulting services to complete projects that advance implementation of the Corporate Asset Management Program (CAM) Program and meet the Ont. Reg. 588/17 requirements.
Accountabilities:
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Lead implementation of the corporate Asset Management Information System (AMIS) across all departments, including the collection, analysis, and reporting of critical asset data to ensure that Town facilities and infrastructure are operating at peak efficiency.
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Coordinate and provide support to the Corporate Asset Management Steering Committee.
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Coordinate implementation of the Data Governance Strategy by working with Town departments to collect, store and analyze data.
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Develop data requirements for integration into the AMIS software, and on an on-going basis the contents of the database related to assets for different service areas.
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Review and standardize data inputs for service areas, including asset condition data and failure code data using the AMIS global configuration settings.
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Provide ongoing assistance to departments in order to utilize AMIS and ensure consistent data quality.
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Lead the development and assist with the integration of AMIS outputs and strategic opportunities into the Town’s Long Range Financial Plan, annual budget process and/or departmental Business Plans, as applicable.
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Provide standard and consistent data stewardship and routine updates/verifications to ensure high data quality standard across all departments.
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Carry out frequent data updates for specific data fields/records in GIS and Cityworks as new information is received and verified by asset owners.
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Perform daily data updates for service requests, work orders, and inspections (in conjunction with supervisors/asset owners/field staff/Cityworks Admin) for each service area.
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Ensure accurate and complete asset history, and that work history and service costing are captured to improve operational efficiencies.
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Assist departments to develop standard reports and performance measures as requested for their respective operations.
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Assist departments in developing their annual and multi-year operational and capital budgets.
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Develop and deliver staff training across departments on the use of AMIS and build internal capacity across departments.
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Participate in various projects, including condition assessments, lifecycle analysis and forecasts, operations and maintenance practices development, work management procedures, capital and operating budget forecasting.
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Document current asset management processes, including gathering information and input from stakeholders.
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Collaborate and assist with implementation of the Corporate Asset Management Program (CAM) Program and compliance with Ontario Regulation 588/17.
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Build and maintain positive working relationships with co-workers, other Town staff and the public using principles of good customer service.
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Other related duties as assigned.
Qualifications:
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Three-year post-secondary diploma/certificate in Engineering Technology, Civil or mechanical engineering, Facility Management, Asset Management or in a related discipline.
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Experience related to the accountabilities listed above, including industry standard practices, work management principles, lifecycle costing, data management and priority setting, and software systems similar to AMIS.
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2 years municipal working experience (preferred).
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Registered or eligible for registration as a Technologist with OACETT or AATO (preferred).
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Experience with establishing capital and operating forecast requirements.
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Understanding of the lifecycle and function of municipal linear and vertical infrastructure, and associated data analytics.
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Ability to analyze complex data sets and produce meaningful reports and performance measures.
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Ability to develop and maintain infrastructure inventory databases, infrastructure condition assessments.
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Experience working with complex technical reports and specifications.
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Proficient at reading and interpreting complex construction drawings, design standards and specifications, manufacturers data, engineering and technical work proposals, contracts, reports, and legal documents.
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Knowledge of and relevant working experience with computerized maintenance/work order management systems, Geographic Information Systems (ArcGIS and MapLinks) and database application development.
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Excellent interpersonal skills, with the ability to communicate with a range of stakeholders on a variety of issues.
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Ability to develop collaborative partnerships on all matters relating to operations, maintenance and asset management.
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Demonstrated skills working with multi-disciplinary teams.
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Strong attention to detail.
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Ability to analyze data, identify trends and develop recommendations.
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Strong computer technical skills enabling data manipulation.
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Excellent organizational, decision-making and problem-solving skills.
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Ability to work with minimal supervision and in a team environment.
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High energy and a positive outlook.
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Excellent verbal, written and presentation skills.
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Ability to keep things moving despite potential challenges and obstacles.
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Works well under pressure and meeting deadlines.
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Ability to coordinate well between different initiatives and stakeholders.
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Strong communication, relationship building and engagement skills.
Compensation:
The salary for this position (35 hours per week) is $84,360 – $100,428 per annum.
Location:
This position allows for a blend of working onsite and remotely based on the needs of the business, in accordance with the Town’s Work from Home Policy, and as subject to change. Regular offsite travel is required to meet with stakeholders at other Town facilities.
Application:
Qualified candidates may submit a detailed cover letter and resume in confidence to the Town by 4:30 p.m., by April 2, 2024. Please quote Posting No. 202422 on your cover letter.
Submit a job application
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Environment and Natural Assets Specialist (202421)
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Job Posting: 202421
Closing Date: March 22, 2024
Reporting to the Manager, Environment and Climate, the Environment and Natural Assets Specialist will lead the development and implementation of the Town’s Natural Asset Management Plan as well as projects and programs that advance the Town’s biodiversity and environmental initiatives. In addition, this position will develop, and lead projects identified in the Town’s Low-Carbon Transition Strategy and Climate Change Adaptation Plan and support meeting the Town’s legislated asset management obligations related to natural assets, as required. This position will also work closely with numerous stakeholders (internal and external) to research, develop, and implement policies, strategies and programs that support the Town’s Strategic Plan Priorities and create a thriving and more resilient Halton Hills.
Accountabilities:
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Develop and lead the implementation of the Environment and Natural Asset plans, including the Natural Asset Management Action Plan, and Biodiversity Strategy.
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Lead and coordinate cross-departmental action on projects and initiatives related to natural asset inventories, condition assessments, levels of service, climate risks and adaptation – in support of the Natural Asset Management Action Plan.
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Lead projects and coordinate cross-departmental action related to pollinators, habitat, restoration and invasive species in support of the Biodiversity Strategy.
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Participate in cross-departmental environmental projects as an environmental and natural assets subject matter expert, as appropriate, including those related to Halton Hills’ key natural assets.
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Lead projects and initiatives as outlined in the Climate Change Adaptation Plan to build resilience to extreme weather events.
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Lead projects and initiatives as outlined in the Low-Carbon Transition Strategy, to mitigate the impact and risks of climate on the natural environment and broader community.
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Administer the Town’s Green Development Standards by reviewing submissions, attending Development Review Committee Meetings, developing supporting materials and workshops, providing guidance to applicants, and updating the Standard as appropriate.
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Assist with community energy planning for new communities, as appropriate.
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Support the implementation of the Privately-Owned Tree Management Strategy and Retrofit Halton Hills program.
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Research, develop and implement nature-based solutions to address the impacts of climate change within ongoing projects, including increasing tree canopy and woodland cover and green infrastructure approaches.
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Review and analyze natural environment policies and actions for potential integration into cross-departmental strategies, including the Asset Management Plan, Official Plan, Transportation Master Plan, Economic Development and Tourism Strategy and Recreation Master Plan.
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Coordinate, support and/or lead, as appropriate, Town partnerships with external stakeholders, including Conservation Authorities, related to natural assets, biodiversity, invasive species, climate and/or community engagement.
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Collect, analyze, and report on Town Key Performance Indicators (KPIs) related to natural assets, biodiversity and/or climate.
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Prepare research and benchmarking reports to support projects/programs, as needed.
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Develop and track project budgets and workplans, including identifying, researching, and applying for external funding opportunities.
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Participate in procuring and managing project consultants, including developing project Terms of Reference and deliverables.
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Report and present to Senior Management Team, Council, and other internal and external stakeholders.
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Coordinate, build and strengthen cross-departmental and external relationships to ensure collaboration and commitment to implementing the Town’s Environment and Natural Asset plans and projects.
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Collaborate with the Corporate Asset Management team to support the development of the legislated Natural Asset Management Plan in accordance with Ontario Regulation 588/17.
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Support community outreach and engagement programs, as needed.
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Support and coordinate environment and natural asset action in the broader community by representing the Town on various committees, and/or participating in meetings, workshops, and community events.
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Maintain current and in-depth knowledge of best practices related to environment, natural assets, biodiversity and invasive species including applicable municipal practices and regulations.
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Ensure a high degree of service for both internal and external customers in accordance with Town standards.
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Perform other job-related duties as assigned.
Qualifications:
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Post-secondary degree in Environmental Management, Environmental Studies, Natural Resource Management, Forest Conservation, or in a related discipline.
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Degree/diploma/certificate in a field demonstrating technical knowledge in critically reviewing, analyzing, and making recommendations based on the review of technical studies related to environmental, climate, natural asset and/or biodiversity matters (preferred).
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4 years’ work experience in a related environmental field with 2 years’ work experience directly related to natural asset management planning and/or related projects/initiatives.
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Demonstrated knowledge of analysis, research, and communications techniques related to environment, natural assets, biodiversity, and climate mitigation and adaptation.
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Knowledge of natural asset management principles and concepts.
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Understanding of program development processes, determining research priorities, and implementing innovative initiatives.
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Knowledge of legislation, Planning Act, policies, regulations, strategies, programs, and organizations related to natural assets, environmental protection and management, invasive species, habitat and biodiversity.
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Ability to identify emerging trends and strategies related to natural asset management.
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Excellent organizational, project management, time management, problem solving and report writing skills.
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Excellent communication skills including written, presentation and interpersonal.
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Ability to work independently, multi-task and prioritize work in order to meet project deadlines.
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Strong conflict resolution and facilitation skills.
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Solid interpersonal skills including ability to work with and obtain buy-in from various stakeholder groups.
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Ability to exercise judgment and collaborate effectively with contractors, consultants, Town staff, senior management, public and Council.
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Previous work experience in a municipal setting strongly preferred.
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Demonstrated project management experience.
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Experience leading collaborative project teams.
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Experience with data analysis and reporting related to environment and natural assets.
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Proficient in MS Office and a working knowledge of computer software and techniques applicable to the areas of inventory databases, such as Access or ArcGIS to create and maintain an inventory database.
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Class G Driver license in good standing and access to a reliable vehicle to use on corporate business.
Compensation:
The salary for this position (35 hours per week) is $91,685 to $109,149 per annum.
Location:
This position allows a blend of working onsite and remotely based on the needs of the business, in accordance with the Town’s Work from Home Policy, and as subject to change. Occasional travel to meetings and events and the occasional requirement to work outdoors in the elements.
Application:
Qualified candidates may submit a detailed cover letter and resume in confidence to the Town by 4:30 p.m., by March 22, 2024. Please quote Posting No. 202421 on your cover letter.
Submit a job application
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Enforcement - Student (202420)
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Job Posting: 202420
Closing Date: March 22, 2024
Reporting to the Manager of Enforcement Services, the seasonal student position is responsible for assisting in the municipality’s compliance with municipal by-laws.
Accountabilities:
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Comply with corporate and departmental policies and procedures.
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Ensure a high degree of service for both internal and external customers in accordance with Town standards.
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Enforcement of regulatory By-laws with the main area of focus in but not limited to Community Standards (long grass and weeds, stagnant water), Responsible Pet Owner’s By-law (off leash), Parks, Business Licensing and general patrols in the community.
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Attend properties to investigate complaints, generating detailed notes and collecting photographs and other evidence as required.
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Attempt to achieve compliance directly with property owners through discussion and education.
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Issue orders to comply and/or notices of violation when necessary.
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Maintain confidentiality of all actions, records and discussions undertaken during the course of duties.
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Assisting other municipal law enforcement officers, as required.
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Use of a personal vehicle (mileage compensation to be paid)
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Other duties and responsibilities as assigned.
Qualifications:
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Post-secondary education in Police Foundations, Law & Security, Criminology or a related field is an asset.
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Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel
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Valid G drivers' licence
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Thorough knowledge of AMANDA software system
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Excellent customer service experience with strong communication and interpersonal skills with the ability to establish and maintain good working relationships throughout the corporation
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Effective skills for diffusing difficult situations
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The ability to work independently, quickly and competently under pressure in order to meet deadlines
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Ability to multi-task with constant change to duties in a fast-paced working environment
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Flexibility to attend evening meetings is required
Location:
This position allows a blend of working onsite and remotely based on the needs of the business, in accordance with the Town’s Work from Home Policy, and as subject to change.
Compensation:
The hourly rate for this summer student position is $18.20/hour, based on 35 hours per week.
Health and Safety:
Must be capable of performing the physical requirements of the position. Primarily off-site performing inspections, general patrols, and administrative functions. Exposed to various temperatures and weather conditions.
Application:
Qualified candidates may submit a detailed cover letter and resume in confidence to the Town by 4:30 p.m., March 22, 2024. Please quote Posting No. 202420 on your cover letter.
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Senior Analyst, Energy Management (202419)
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Job Posting: 202423
Closing Date: April 2, 2024
Reporting to the Director of Climate Change and Asset Management, the key responsibilities of this position are to: meet legislative requirements related to the development and implementation of the Town’s Energy Conservation and Demand Management Plan; fulfill legislated municipal energy use tracking and reporting obligations; develop and implement the Building Optimization and Energy Conservation Studies to optimize Town facility operations; carry out community energy demand and planning analysis, reporting and implementation for existing and new residential and employment growth areas; emission benchmarking; lead and coordinate the application of the climate lens to the Town’s capital projects; develop and administer the Corporate Revolving Energy Fund; and seek, evaluate and apply for external funding opportunities.
Accountabilities:
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Lead the development and implementation of the legislated Corporate Energy Conservation and Demand Management Plan in accordance with Ontario Reg. 25/23: Broader Public Sector Energy Reporting and Conservation and Demand Management Plans and reporting under the Electricity Act.
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Oversee the implementation of a corporate Building Automation System.
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Monitor and maintain corporate energy monitoring systems (EnergyCAP, RETScreen, Building Portfolios).
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Provide subject-matter expertise as part of the Town’s energy procurement process.
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Liaise with Facilities and Fleet staff to implement and maintain operational efficiencies and continuous improvement, and to achieve sustained annual operating cost savings.
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Track capital projects over their lifecycle to capture energy savings, cost benefits, and climate mitigation and adaptation impacts.
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Lead the development and administration of a Revolving Energy Fund, and coordinate with Finance to evaluate projects for funding eligibility.
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Lead community energy planning that considers and integrates energy in the land-use and infrastructure processes and identifies alternative energy solutions at the neighbourhood-scale.
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Lead the development, implementation and monitoring of Community Energy Plans to maximize environmental, economic and social benefits.
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Research, track, analyze and submit applications for external grants.
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Coordinate and oversee the application of a Climate Lens approach to all capital projects across all Town departments, and its integration into the Town’s annual budgets and Long-Range Financial Plan.
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Work in close collaboration with the Asset Management team to integrate energy management, environmental and climate considerations.
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Provide technical advice, data analysis, modelling and recommendations in the development of Town projects, plans/strategies, operational guidelines and other guiding documents.
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Work in close collaboration with key stakeholders, including Halton Hills Hydro, Enbridge Gas, Hydro One, IESO, and other agencies.
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Conduct research about energy management best practices, mitigation and adaptation technologies, and low-carbon energy solutions.
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Represent the Town on internal and/or external committees, as required.
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Manage/oversee/coordinate external consultants and monitor performance of associated project timelines and budgets.
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Conduct site visits and field investigations to validate information if required.
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Communicate with and obtain feedback from site contacts.
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Ensure effective teamwork and communication.
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Perform other job-related duties as assigned.
Qualifications:
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Bachelor’s Degree in Energy Management, Energy Planning, Energy Technologies, Engineering, Building Sciences, Environmental Management or a related program or equivalent.
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Mechanical/Electrical Engineering licensed or eligible for licensing by Professional Engineers Ontario (PEO) is considered an asset.
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5 years’ working experience in a related field
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2 years’ municipal experience is considered an asset
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Certification such as Certified Energy Manager (CEM), Certified Energy Auditor (CEA), Certified RETScreen Expert (CRE), or Certified Measurement and Verification Professional (CMVP) are considered assets.
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Extensive knowledge and understanding of municipal energy management systems, programs, plans, tools, processes and applicable regulations.
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Working knowledge of community energy planning, analysis, implementation and best practices, as well as of alternative community energy systems (e.g. district energy, renewable energy solutions) and their implementation.
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Knowledge of the provincial electricity system, stakeholders, strategies/plans and processes, including those of the Independent Electricity System Operator.
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Understanding of corporate and community mitigation and adaptation best practices, and greenhouse gas accounting protocols and systems.
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Ability to oversee the management of consultants, develop Terms of Reference or Requests for Proposals, interpretation of reports and studies.
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Excellent computer skills, including Excel, MS Word and MS Project.
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Ability to read, analyze and interpret complex technical and financial data.
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Knowledge and understanding of software applications for municipal asset management systems.
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Excellent communication, presentation, and interpersonal skills.
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Strong attention to detail.
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Excellent organizational, decision-making, and problem-solving skills.
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Strong relationship-building and engagement skills, and the ability to coordinate different initiatives and stakeholders.
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Analytical, project management and time management skills and the ability to manage multiple, complex assignments with tight deadlines.
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Demonstrated ability to work effectively with multi-disciplinary teams.
Compensation:
The salary for this position (35 hours per week) is $91,685 to $109,149 per annum.
Location:
This position allows a blend of working onsite and remotely based on the needs of the business, in accordance with the Town’s Work from Home Policy, and as subject to change.
Application:
Qualified candidates may submit a detailed cover letter and resume in confidence to the Town by 4:30 p.m., by April 2, 2024. Please quote Posting No. 202419 on your cover letter.
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Cultural Heritage Assistant (202418)
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Job Posting: 202418
Closing Date: March 28, 2024
Reporting to the Manager of Heritage Planning and Director of Development Review, this position will assist with the Town’s Heritage Advisory Committee (Heritage Halton Hills) and the Town’s Planner, Policy and Development Review to complete projects relating to the promotion of heritage conservation, research, archival work, and other heritage planning initiatives.
General Duties:
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Undertake primary and secondary source research for local heritage properties;
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Prepare virtual presentations for designated heritage properties for the Town’s website;
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Assist with the digitization of local archival records with the Esquesing Historical Society;
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Update photographs of properties on the Heritage Register;
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Assist with the preparation and running of monthly Heritage Halton Hills Committee Meetings;
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Review and update individual heritage property designation by-laws and reports;
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Assist with the review of development applications involving heritage properties;
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Conduct best practice reviews of municipal policies and processes for heritage properties;
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Perform other duties as assigned.
Qualifications:
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Post-Secondary Education - Currently enrolled or recent graduate (History, Archival Science, Architecture, Planning, or Heritage Conservation preferred);
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Organized, independent, and self-motivated individual;
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Basic photography skills;
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Database experience or willingness to learn;
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Access to personal transportation required.
Location:
Remote, and/or Halton Hills Public Library (Georgetown Branch) located at 9 Church Street and/or Town Hall located at 1 Halton Hills Drive.
Compensation:
The hourly wage for this position is $19.07 for 35 hours/week for 16 weeks (contract may be extended dependent on funding).
We thank all those who apply but advise that only those applicants selected for an interview will be contacted. *Eligibility for the 2024 Canada Summer Jobs Program is considered an asset.
Qualified candidates may submit a detailed cover letter and resume in confidence to the Town by 4:30 p.m., March 28, 2024. Please quote Posting 202418 on your cover letter.
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Senior Landscape Architect (202417)
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Job Posting: 202417
Closing Date: March 20, 2024
Reporting to the Director of Parks and Open Space this position is responsible for the review, oversight, and delivery of development review applications, as well as major strategy and planning projects. In consultation with community groups, the public, Town staff and approval agencies, the Senior Landscape Architect (Planning & Development) leads the section’s development review activities as well as major planning and strategic planning projects. This position is responsible for the review and administration of Development Review including Consents, Condominium, Official Plan, Zoning, Site Plan and Subdivision Agreements, as well as any other Planning approvals, in compliance with Department standards and policies. This position leads major section strategic plans and policy development, and assists with Capital Projects based on the annual work program.
Accountabilities:
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Develop and supervise the implementation of the unit work-plans consistent with the strategic priorities and actions of the Town and Department Leads the Development Review portfolio as the Section’s primary contact and attend the Town’s Development Review Committee as required.
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Manage all facets of assigned projects, special studies, policy development including the preparation of terms of reference, consultant selection, budgetary control, overseeing consultants, meetings, directing design and technical staff, including work assignments and technical guidance.
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Responsible for all site inspections and on-site project management related to development applications including on site issues and security releases.
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Develop standards and policies related to Development Review responsibilities including tree protection, landscape standards, urban design, streetscape and parkland dedication requirements.
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Responsible for professional activities, advice, the undertaking of complex analyses, consultation and research and making of recommendations on a wide variety of development applications and related processes, matters of high complexity and political sensitivity, either individually or as a project team leader.
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Prepare strategic plans and undertake policy and planning projects for parks, cemeteries, and open space related facilities, including long range planning, business plans and master planning exercises.
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Review and coordinate subdivision draft plan conditions, agreement drawings, schedules and securities for parkland and streetscape in accordance with Department policies and standards.
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Oversee the review of site plan applications including providing input on Cash-in-Lieu of Parkland issues and coordination of department or sectional strategic initiatives.
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Review and critically assess government planning legislative initiatives for impact on Parks Planning and Development practices for subdivision, condominium, and site plan approval, including reports to Council, attending training sessions and advising Council and senior staff.
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Provide direction on plan project review and studies, topical planning issues, and the development of reports, conditions of draft plan, Council approval and the preparation of subdivision agreements.
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Review and/or coordinate all comments, conditions and clauses related to parks/open space and recreational facility provision, as part of the processing of development applications - including plans of subdivision, re-zonings, and Official Plan amendments for incorporation into Conditions of Draft Plan Approval and Subdivision Agreements.
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Represent the Department on special studies and projects, both internal and external to the Corporation, providing input and reporting back to the Director and report to Council.
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Prepare and present professional advice and evidence at the Ontario Land Tribunal on behalf of the Corporation as an expert Planning witness.
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Coordinate the development, update and implementation of major strategic parks planning documents (e.g. Parks Master Plan, Parkland Acquisition Strategies, Cash-in-Lieu of Parkland programs).
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Prepare presentation material for public meetings, open houses, Department functions or meetings of Council.
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Assist in negotiating, monitoring, and evaluating contracts with service providers.
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Consult and collaborate with appropriate levels of government, agencies, and organizations to ensure compliance with the necessary legislation and/or regulatory permits.
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Recruit and provide training, supervision, and evaluation for sectional work unit.
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Provide technical support and assist with capital projects in accordance with the annual work program.
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Responsible for best practices for project management related to planning and strategic projects in accordance with principles of the PMI (Project Management Institute).
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Complete a range of capital projects on time and within budget.
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Support Department’s mapping and inventory database and resource material for products, sources, materials, costing, and park development standards including new development asset inclusion.
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Author reports and presentations for various committees and Council for approval by the Department.
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Prepare, administer, and manage approved operating budgets within area of responsibility.
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Assist with capital project approvals including progress payments, substantial performance and security releases as required.
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Provide support to Department Head in absence of the Director of Parks and Open Space.
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Performs other job-related duties.
Qualifications:
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A University Degree in Landscape Architecture, with a Master’s Degree in Landscape Architecture considered an asset.
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5 years’ experience in project management and strategic park and open space planning with direct experience in development review in the parks, streetscape and urban design area, and 2 years’ experience in municipal park design and construction.
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2 years of supervisory experience.
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Full Membership in the Ontario Association of Landscape Architects. Full membership (with seal) is considered an asset.
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Membership with the Canadian Institute of Planners (MCIP) and/or the Ontario Professional Planners Institute (O.P.P.I) is considered an asset.
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Significant Understanding of municipal park, cemetery and open space planning and development practices
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Understanding of trade knowledge and practices and related legislative requirements of the Planning Act, Municipal Act, Bill 23, and other legislation having jurisdiction as they relate to public health, safety, park design and accessibility.
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Proven supervisory and staff engagement skills and general knowledge of Human Resources practices.
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Excellent communication skills, customer service orientation and ability to collaborate and maintain relationships with internal and external clients and/or agencies.
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Working knowledge of AutoCAD for the creation of design drawings and plans
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Basic ability in Adobe Creative Suite (Photoshop, Illustrator, InDesign) or equivalent graphic design software for creating presentation plans, public information material and signage.
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Proven problem-solving and project management skills.
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Strong Conflict management and negotiation skills.
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High-level of professionalism and confidentiality
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Ability to work independently and to demonstrate a high degree of initiative.
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Ability to prioritize workload, meet deadlines, be accurate and detail-oriented, and readily adapt to disruptions.
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Ability to develop, implement and manage change, including innovative solutions to complex issues in an increasingly digital world.
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Possess valid Ontario class ‘G’ license and use of own vehicle for site visits (Mileage Reimbursed).
Location:
This position allows a blend of working onsite and remotely based on the needs of the business, in accordance with the Town’s Work from Home Policy, and as subject to change.
This position will need to regularly attend the office for collaboration with staff and for site visits related to planning/strategy, development, or construction projects, generally April to November.
Compensation:
The salary for this position (35 hours per week) is $91,685 - $109,149 per annum. This position will involve some evening work with compensation through overtime or time in lieu.
Application:
Qualified candidates may submit a detailed cover letter and resume as a single document, sent in confidence to the Town by 4:30 p.m., March 20, 2024. Please quote Posting 202417 on your cover letter.
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Facility Maintenance Coordinator - (202414)
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Job Posting: 202414
Closing Date: April 2, 2024
Reporting to the Facility Supervisor, this full-time position is responsible for the overall identification, planning, coordination and completion of all facility maintenance and repair activities at corporate facilities as assigned. The Maintenance Coordinator is responsible for direct supervision of the facility full-time and part-time maintenance staff, contractors, facility safety and security. The public nature of this position requires a high level of customer service skills with the ability to self-direct the work with minimum supervision while ensuring the Occupational Health and Safety Act and all other applicable regulations are implemented and upheld.
Accountabilities
Facility Operations
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Under the guidance of the Facility Supervisor developing and supervising the implementation of the annual work plan, including consultation on capital and operational budgets, for delegated facilities consistent with strategic priorities and actions of Town and department.
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Diagnosing and identifying facility operational problems and taking prompt, appropriate action to correct or minimize any disruption of service.
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Identification of work, overall planning and coordination, scheduling, direction and supervision of all facility maintenance and cleaning activities both by Town staff and contracted cleaning / maintenance services.
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Responsible for implementing and maintaining all health & safety regulations and policies, procedures, and risk management practices as required.
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Overseeing plant operation, security, risk management in consultation with the Facility Supervisor.
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Implementing and upholding a high standard of maintenance and care of assigned facilities to appropriate municipal standards.
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Tracking and controlling inventory of operational supplies, equipment, and allocated resources.
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Ensuring adherence to any regulatory or municipal requirements such as Public Health Regulations, AODA and internal policies.
Leadership of Staff
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Under the guidance of the Facility Supervisor overseeing the daily work plan for FT and PT union and non-union staff team.
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Ensuring that staff follow assigned health and safety and standard operating procedures in the daily operation of the assigned facility.
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Ensuring maintenance and operational staff are trained in the operational and functional aspects of the building and related services.
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Participating in the hiring and training process for Part-Time maintenance staff and assisting with annual performance reviews.
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Ensuring that contracted personnel are qualified and adhere to all relevant legislated Health and Safety practices and any other applicable requirements (i.e. AODA) while performing work for the Corporation.
Exceptional Customer Service
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Ensuring the highest standard of customer service for both internal and external customers of assigned facilities in compliance with Town standards.
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Maintaining an awareness of all scheduled activities and ensure appropriate spaces are in a clean, safe, and welcoming condition prior to all program rental start times.
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Being knowledgeable of the features of assigned facilities and be able to assist the public or direct them to appropriate staff for further information as required.
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Handling contentious issues in a professional manner as needed without compromising the safety of others and/or damage to the facility.
Professional Quality Working Relationships
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Maintaining a proactive awareness of program and event staff needs relative to facility maintenance and communicate regularly with staff to ensure appropriate maintenance supports are in place as needed.
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Working effectively to support the public, contract services and other municipal staff in their use of the facility.
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Supervising and supporting full time and part-time facility maintenance staff.
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Fulfilling the role of Facility Supervisor as assigned.
Effective and Efficient Administrative Processes
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Completing and filing all daily maintenance related records, inspections and logbooks as assigned.
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Monitoring and updating inventory control of maintenance supplies.
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Performing other job-related duties.
Qualifications:
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2-year College Diploma or Technical Training Certification in related areas of facility operations, or management and administration, or equivalent education and experience.
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5 years’ experience in institutional, industrial and or facility maintenance and caretaking operations.
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Coordinator experience and/or supervisory training.
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Professional designation with Ontario Recreation Facility Association (ORFA) is considered an asset.
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High degree of knowledge and understanding in all facets of building, physical plant maintenance and conservation requirements and a demonstrated ability to provide a high level of maintenance standards.
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Ability to identify facility maintenance needs and requirements and to take appropriate action.
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Mechanically inclined; including carpentry, electrical, plumbing, and general handyperson skills, and, dependent on assigned facility, pool filtration or refrigeration.
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Working knowledge of various building operating systems, HVAC systems, sound systems, lighting and general plant systems, BAS systems, geothermal and fire protection, and all safety systems.
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Knowledge of janitorial practices, methods, and applications.
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Knowledge of current energy conservation practices, applications, and industry trends.
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Skilled communicator both verbal and written with computer literacy including Microsoft Word, Excel and building automation/control systems.
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Ability to perform the physical duties of the job including working in confined spaces and around machinery, in a variety of temperatures, heavy lifting, working at heights, and working outdoors as required
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Current CPR/ First Aid certifications/ AED training and WHMIS training
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Valid Ontario Driver’s License (Class G)
Compensation:
The salary for this position (35 hours per week) is $68,380 - $81,405 per annum. The successful candidate must be available to work evenings and some weekends and respond to facility situations as required.
Location:
The primary location for this position will be at Town Hall, 1 Halton Hills Drive, Halton Hills.
Application:
Qualified candidates may submit a detailed cover letter and resume as a single document, sent in confidence to the Town by 4:30 p.m., April 2, 2024. Please quote Posting 202414 on your cover letter.
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